Privacy & cookie policy

About this website

Unless otherwise indicated, this website ( and its contents are the property of Oxford Networks for the Environment (ONE), School of Geography and the Environment (SoGE), University of Oxford. Our administrative offices are at the Oxford University Centre for the Environment, South Parks Road, Oxford, OX1 3QY, UK. The copyright in the material contained on this website belongs to the SoGE.

Unless expressly stated otherwise, opinions given on this website are those of the individuals making them, and not those of Biodiversity Networks for the Environment (ONE), SoGE or the University of Oxford. We are neither responsible for such opinions or any claims resulting from them. We are not responsible for, nor endorse, the content of any websites or resources which may be linked to from this website. Please see the University of Oxford’s Legal Notice, which applies to this website, for more information.

The ONE Biodiversity Network website complies with the SoGE and University of Oxford web publishing and IT policies. Please also see our privacy and cookies information below.

The ONE Biodiversity Network website is managed and maintained by {Webmaster}, School of Geography and the Environment, Oxford. If you have any comments or suggestions about this website, please get in touch with us using the contact details available at the bottom of each webpage.

Privacy and Cookies

This policy explains what types of personal information will be gathered when you visit the ONE Biodiversity website (, and how this information will be used.

Websites associated with ONE Biodiversity Network, such as partner websites, may carry their own privacy policy or provide additional information relating to their activities, which will supersede or supplement this privacy policy. If you follow a link to any other website, please check their policies before you submit any personal information to those websites.

What information is collected?

On some parts of this website, you may be asked to provide some limited personal information in order to enable the provision of certain services (e.g. registering for events, etc). Oxford Networks for the Environment (ONE) and the SoGE may store this information manually or electronically. By supplying this information you are consenting to us holding and using it for the purposes for which it was provided. Information provided will be kept for as long as is necessary to fulfil that purpose.

For each online form a Collection Notice will outline how your information will be used. The Information Padlock / Signpost symbol is used to alert you to the fact that your information is being collected and to direct you to this policy statement. The Collection Notice should also provide contact details of the individual responsible for the form, and the individual processing any collected personal data should they be different. If you have any queries, or are unable to complete the form, please contact these individuals or the Webmaster using the contact details at the bottom of each webpage.

How the information we collect is used

Personal information provided to the SoGE by you will only be used for the purposes stated when the information is requested. Personal information will not be sold to third parties, or provided to direct marketing companies or other such organisations without your permission. Personal information collected and/or processed by Oxford Networks for the Environment (ONE) and the SoGE is held in accordance with the provisions of the UK Data Protection Act 1998.

Demographical and statistical information about user behaviour may be collected and used to analyse the popularity and effectiveness of our website. Any disclosure of this information will be in aggregate form and will not identify individual users.

How we store the information we collect

Information which you provide to us will ordinarily be stored on our secure servers. However, we may work with third party contractors. Accordingly, information that we collect from you may be collected in or transferred to a destination outside the European Economic Area (“EEA”). That information may be processed by staff operating outside the EEA who work for the University or for one of our contractors. By submitting personal information, you agree to this transfer, storing and processing. We may disclose your personal information to third parties if we are under a duty to disclose or share such information in order to comply with any legal obligation or to protect the rights, property or safety of the University, its members or others.

Access to information

The Data Protection Act 1998 gives you the right to access information held about you. For further information about this right and how to exercise it, please see the University of Oxford’s Policy on Data Protection.


Quick summary

We don’t normally use cookies on this website apart from Google Analytics. You can choose whether to enable or disable Google Analytics via the Cookies banner or the form below.

How we use cookies

Our website uses “cookies”. A cookie is a small file of letters and numbers that we place on your computer or mobile device if you agree. These cookies allow us to distinguish you from other users of our website, which helps us to improve your experience when you browse our website and also allow us to improve our website.

Types of cookies we use

We may use the following types of cookies:

  • strictly necessary cookies – these are essential in order to enable you to move around the website and use its features, such as accessing secure areas of the website. Without these cookies required services, like online application forms, cannot be provided;
  • performance cookies – these cookies collect information about how visitors use a website, for instance which pages visitors go to most often, and if they get error messages from web pages. These cookies do not collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous. It is only used to improve how the website works; and
  • functionality cookies – these cookies allow the website to remember choices you make and provide enhanced, more personal features. For instance, these cookies can be used to remember changes you have made to text size, fonts and other parts of the web pages that you can customise. They may also be used to provide services you have asked for, such as watching a video or commenting on a blog. The information these cookies collect may be anonymised and they cannot track your browsing activity on other websites.

Specific cookies we use

This website only uses strictly necessary cookies to access our Intranet and performance cookies as required by Google Analytics. Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, please visit

Cookies may be set either by the ONE Biodiversity Network website (“first party cookies”), or by a third party website (“third party cookies”). The table below identifies the cookies we currently use.

Name Set By Purpose More Info
Google Analytics First Party Cookies. Used site-wide to help us track visitor usage. This is a web analytics service provided by Google, Inc. Google Analytics sets a cookie in order to evaluate use of those services and compile a report for us. Google Analytics Privacy
Google Maps Third Party Cookies. These cookies are used by Google to track how many people are using their maps. Google Analytics Privacy
YouTube Third Party Cookies. Very occasionally, embedded video in our site may be provided by YouTube. YouTube may set cookies on the user’s computer once the visitor clicks on the YouTube video player, but do not store personally-identifiable cookie information for playbacks of embedded videos using the privacy-enhanced mode. Google Analytics Privacy


Google Analytics

Please note that this website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”), to help analyse how this website is used. Google Analytics uses cookies, which are text files placed on your computer. The information generated by the cookie about your use of this website (including your IP address) will be transmitted to and stored by Google on servers in the United States. We use this information for the purpose of evaluating the use of this website, compiling reports on website activity for website operators, and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above. For more information please see the Google Analytics website. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. To opt out of being tracked by Google Analytics across all websites visit Google Analytics Opt-out.

Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by email. This webpage was last updated: 12 April 2021.